hosting provider’s mail server

Email Configuration Guide for Outlook

This guide will help you configure your email account in Microsoft Outlook to send and receive emails using your hosting provider’s mail server.

Step 1: Gather Your Email Details

Before setting up, ensure you have the following information:

• Email Address: e.g., yourname@yourdomain.com
• Password: The password for your email account.
• Incoming Mail Server (IMAP/POP3): Typically mail.yourdomain.com.
• Outgoing Mail Server (SMTP): Typically mail.yourdomain.com.
• Ports:
  • IMAP: 993 (SSL) or 143 (Non-SSL)
  • POP3: 995 (SSL) or 110 (Non-SSL)
  • SMTP: 465 (SSL) or 587 (TLS/STARTTLS)

Step 2: Add Your Email Account to Outlook

1. Open Microsoft Outlook.
2. Go to File > Account Settings > Account Settings.
3. In the Email tab, click New.

Step 3: Manually Configure Email Settings

1. Select Manual setup or additional server types and click Next.
2. Choose POP or IMAP and click Next.

Step 4: Enter Account Information

1. Your Name: Enter your full name (e.g., John Doe).
2. Email Address: Enter your email address (e.g., yourname@yourdomain.com).
3. Account Type: Choose IMAP or POP3:
   • IMAP: Keeps emails on the server.
   • POP3: Downloads emails to your device and removes them from the server.
4. Incoming Mail Server: mail.yourdomain.com.
5. Outgoing Mail Server (SMTP): mail.yourdomain.com.
6. Login Information:
   • Username: Your email address.
   • Password: Your email password.

Step 5: Configure Advanced Settings

1. Click More Settings.
2. Go to the Outgoing Server tab:
   • Check My outgoing server (SMTP) requires authentication.
   • Select Use same settings as my incoming mail server.
3. Go to the Advanced tab:
   • Incoming Server:
     • IMAP: 993 (SSL) or 143 (Non-SSL).
     • POP3: 995 (SSL) or 110 (Non-SSL).
   • Outgoing Server (SMTP): 465 (SSL) or 587 (TLS/STARTTLS).
   • Check Leave a copy of messages on the server (for IMAP).

Click OK to save changes.

Step 6: Test Account Settings

1. Click Next to test your settings.
2. If everything is correct, Outlook will send a test email.
3. Click Finish to complete the setup.

Troubleshooting Tips

• Incorrect Username/Password: Double-check your email credentials.
• Connection Issues: Verify that your internet connection is active.
• Firewall or Antivirus Interference: Temporarily disable these to test email functionality.
• Port Errors: Ensure the correct ports are used for SSL/TLS connections.

You’re all set! With these steps, your email should now be configured in Microsoft Outlook, allowing you to send and receive emails seamlessly.